Gate pass system
Passes are raised, approved and recorded in one place, and the approver is alerted by email.
Pricing: talk to us
Know the problem. Reason the problem. Make a solution.
Tell us what is slowing your team down. We get to the cause, then build software that removes it.
Chats, sheets, paper and calls, brought into one place.
Small problems every industry knows
Pick your industry to see a common one, and the small solution that fixes it.
A popular item sells out and nobody notices.
Know
The shelf is empty for days before anyone reorders, and the sales are lost quietly.
Reason
Stock is counted by eye, and the count lives in a notebook or in one person's head.
Make
Stock updates with every sale and flags what is running low, so the reorder happens in time.
We can build this
Stock alert list
- Stock drops with every sale
- Low items are flagged before they run out
- A reorder list is ready in one tap
The order changes on its way to the kitchen.
Know
A table waits while a slip is read again. The wrong dish arrives and the bill is argued over.
Reason
Orders pass by voice and paper, and details drop out on the way.
Make
An order is entered once and appears in the kitchen the moment it is placed.
We can build this
Kitchen order screen
- The order is typed once at the counter
- It shows on the kitchen screen at once
- Everyone sees if it is placed, cooking or ready
Appointments clash, or nobody turns up.
Know
Two patients arrive for one slot, or a slot sits empty because someone forgot.
Reason
Bookings arrive by phone, chat and diary, and nobody sees the whole day at a glance.
Make
One booking calendar that sends each patient a reminder automatically.
We can build this
Appointment calendar with reminders
- One calendar for phone, chat and walk-in bookings
- Clashes are caught while booking
- Patients get a reminder automatically
Fee reminders depend on someone remembering.
Know
Dues are chased late, and parents hear different things from different people.
Reason
Records sit in registers and sheets, and the reminder is a job someone has to remember.
Make
Dues tracked in one place, with reminders sent to parents on time.
We can build this
Fee dues tracker
- Every student's dues in one list
- Reminders go to parents on schedule
- See who has paid at a glance
People moving between units need approval, and nobody can track it.
Know
An employee has to go from one unit to another. Approval is chased by phone or paper, and once they leave, nobody knows where they are.
Reason
The request has no owner and no alert, and the movement is never written down.
Make
Raise it as a pass. The manager approves in one tap, and every movement is recorded.
Live at JM Aluminium
Gate pass
- Movement between units is raised as a pass
- The manager gets an email and approves in one tap
- Out and arrived times are recorded on the pass
Customers keep calling to ask where their order is.
Know
Drivers and the office stop work to answer the same call, many times a day.
Reason
The team knows the status, but the customer has no way to see it.
Make
Customers see the status themselves, or get an update before they think to ask.
We can build this
Delivery status link
- Each order gets a simple status page
- Customers see packed, on the way and arriving
- Fewer calls to the office
Not on the list?
Know
Tell us what keeps happening, in your own words. Small things count.
Reason
We look for the cause behind it, not just the symptom.
Make
We build the smallest thing that stops it, and test it with your team.
Starts with a conversation
Your small solution
- We start by getting to know your problem
- We build the smallest working version
- Your team tries it and we improve it
How we get from problem to solution
Know the problem.
We go to where the work happens and watch. We ask the people who do it. We collect what goes wrong, in their words.
Reason the problem.
We keep asking why until we reach the cause, not just the symptom. A fix that skips the cause comes back.
Make a solution.
We build the smallest thing that removes that cause, test it with the people who use it, and improve it from what they tell us.
Where we help
OrdersAppointmentsBillingStockFollow-upsCustomer recordsStaff tasksPaymentsReportsApprovalsDocumentsSchedulingEnquiriesFeedback
FeedbackEnquiriesSchedulingDocumentsApprovalsReportsPaymentsStaff tasksCustomer recordsFollow-upsStockBillingAppointmentsOrders
A few problems we've taken on
Built from real problems, starting close to home.
Ticketing system
Issues are raised as tickets instead of getting lost in chat messages, so each one has an owner and a status anyone can check.
Pricing: talk to us
SOP and policy assistant
Staff ask a question in plain language and get an answer from the company's own SOPs and policies.
Pricing: talk to us
Something else slowing your team down?
RYMEKA builds software for businesses in any industry. Tell us the problem and we start by getting to know it.
Pricing: talk to usTalk to us
Ways to work with us
Start small, pay for what works. Every quote is in writing and agreed before we start.
A pilot
One small piece of the problem, on one team or one unit, at a fixed price agreed before we start. You see it working before you decide on more.
Monthly
For products we have already built, such as the gate pass system. It runs on our cloud and you pay month by month, with no big upfront cost.
One-time build
If you would rather own the software outright. You pay once for the build, plus a yearly fee for upkeep. Scope decides the final price.
How much time could you get back?
Enter your own numbers and see the hours and people-time freed. The starting values are examples, not measured results.
0hours saved every month
0working days freed each month
0full-time people's worth of time
0hours saved each year
0%less time spent on each record
This is an estimate from the numbers you enter, using an 8-hour working day. Real savings depend on how your process works today. Measured at JM Aluminium: more than ₹10,000 saved per month.
How we work with you
Talk
We listen to the problem and visit the place where it happens.
Pilot
We build a small working version for one team and watch it used on the floor.
Roll out
Once the pilot holds up, it goes to everyone who needs it, with accounts and data set up for you.
Support
We stay on hand while your team uses it, and fix what turns up.
About RYMEKA
RYMEKA is a team on the business side of technology: working out what a company really needs, writing it down as a clear digital requirement, and seeing it through until people use it every day.
Together we bring 1 year of experience in digital requirements, systems and day-to-day operations.
Digital requirements
We turn a loose problem into a clear written requirement that your team, and any developer, can follow.
Systems and data
We know how ERP, reports and records behave in a real company, and where they let people down.
Delivery and support
We pilot with one team, roll out to everyone, and stay on hand while it is used.
Our clients
Where our work is already in daily use.
Let's look at your problem together
Tell us what is slowing your team down. We'll get in touch to arrange a demo.